Among the long list of things for businesses to address in a pandemic is how to ensure unoccupied properties stay secure and protected without the usual procedures in place. With well managed security procedures, this need not weigh on anyone’s mind.
Start with the basics; it is surprisingly easy for the finer details to be forgotten when the mind is under pressure. Every site should be checked over before being closed down for this indefinite period. Check locks on windows and doors. Taps mustn’t be left running, or even dripping, and high voltage equipment should be unplugged. Some systems may need to be left running. Server rooms must be maintained and kept cool so thermostats and cooling systems must be checked. Any maintenance issues need to be sorted out before the building is left unoccupied to minimize risks of flooding, fire, or any other accident. That said, there is always a chance of the unexpected. Take standard flood protection such as placing any valuable equipment on basement or ground level floors onto pedestals.
Security systems, likewise, will need to be checked. Alarms and cameras all need to be in good working order and their systems linked to any remote monitoring centres that the organization works with. This offers 24/7 supervision but that alone is limited if security protocols are not up to date and security officers don’t have current information about who to contact in the case of an incident. Work closely with your security professionals to ensure all appropriate systems are in place.
Organisations can make themselves less of a target by removing any high value assets from the premises. Any portable devices certainly fall into this category but so does anything that would make access to valuables easier such as keys, data that could risk a cybersecurity breach and hard-copy data. Two-way radio units that may have a counterpart still active on another site must be removed but returned as soon as the site is in use again.
Once you have made the building suitable to be left unoccupied, additional security procedures will be put in place. In the ideal situation, on-lookers will believe that the building is still occupied. This might mean leaving on lights in strategic places and ensuring the exterior remains well maintained for the entire duration it is empty. Good exterior lighting can be as effective a deterrent as CCTV cameras so it is well worth investing in. Liveried vehicles and mobile security teams are not only important elements of security but also act as deterrents. An integrated security solution which utilises officers, expertise, and technology will offer security through this challenging period. Organisations need to keep open strong communication networks with their security teams. These teams can offer many years of experience, ultimately offering the peace of mind that we all need in this stressful time.